Tables HQ is purpose-built for fine dining — orchestrating every moment of service from the first reservation to the final bill. No per-cover fees — at 70 covers, that alone saves most restaurants £1,000–£2,000 every month. No marketplace commissions on orders. Just one flat subscription.
From the moment a guest books to the moment they leave, Tables HQ keeps your whole team in perfect sync.
Design your dining room on a visual 2D canvas — drag tables into position, choose table shapes (square, round, rectangle, oval), set clearance radii for walkway review, and add architectural elements like walls, bar, till, and piano for spatial context. The live dashboard gives management a real-time overview of occupancy, active orders, course pacing, delayed tables, and estimated revenue. Every table tracks a 10-state lifecycle; delay alerts surface only to managers so servers stay focused. Move, Merge, or Split tables mid-service without losing any order data.
Your floor plan looks and works exactly like your dining room — and your team always knows what's happening at every table without asking.
A real-time ticket board with station filtering — Chefs see food stations only, Sommeliers see Bar only. Live elapsed timers turn red at 20 minutes; tickets sort oldest-first. Allergy items are immediately visible with a tinted border and warning icon. Fire, hold, mark ready, and serve each course with one tap — with a 5-second quick-undo after every action so mistakes are fixed before the guest ever notices.
Every station sees only what's relevant, every dish arrives at the right moment, and allergen safety is built into every single ticket.
Date-based reservations with double-booking prevention and capacity validation. A public booking wizard lets guests self-book 24/7 — time slots show Available, Limited, or Full in real time. Collect deposits at booking via Stripe, configurable per weekday, with automatic refund or forfeit logic and confirmation emails sent automatically.
Fill your restaurant around the clock — guests book and pay themselves while your team focuses entirely on the guests already in the room.
Try the live booking pageGuest profiles store dietary preferences, allergy notes, and contact channels including WeChat and WhatsApp. Every booking, dine-in visit, and takeaway order is automatically linked to the guest profile. A configurable loyalty programme rewards returning guests across four tiers — Regular, Connoisseur, and Luminary — recalculated nightly. Pre-arrival reminders, post-visit feedback requests, and self-service cancellation all run automatically from within the platform.
Your guest relationships don't end when they leave the table — every return visit feels personal, and loyal guests are recognised before they even sit down.
Split bills by seat, evenly, or custom — guests mix card, cash, and comp. Stripe Terminal handles card-present payments with orphaned-charge recovery built in. A separate commission-free takeaway and delivery channel lets guests self-order online via Stripe, with all orders firing to the KDS instantly. Eleven financial report sections with period-over-period comparison and CSV export — per venue or rolled up across all sites.
Every pound stays with your business — no split-bill friction, no marketplace commission, and the numbers to prove it every morning.
Tables HQ ships with 8 distinct staff roles — each with purpose-built views and permissions so everyone sees exactly what they need and nothing they don't.
Manages arrivals, walk-ins, and the waitlist. Seats guests, moves tables, and keeps the floor running smoothly from the moment the door opens.
Places orders, paces courses, and presents bills. The My Tables toggle keeps their view focused on their own section only.
Sees only the Bar station on the kitchen display. Manages wine pairings and beverage courses without distraction from food tickets.
Bridges kitchen and floor. Coordinates course readiness and ensures every plate leaves the pass at exactly the right moment.
Sees food stations only on the KDS — Grill, Sauté, Pastry, Garde Manger, Fish. Acknowledges and marks courses ready within their station.
Full service oversight — delay badges, merge/split tables, apply discounts, unserve courses, and access the audit log. No access to financial reports.
All manager permissions plus financial reports, server performance data, and period-over-period revenue analysis. The full business picture in one place.
Complete platform control — user management, role assignment, MFA administration, on-demand archiving, and all financial data. Typically the restaurant owner or IT lead.
Tables HQ is designed to be configured once and run reliably every service. A few hours of setup — your floor plan, menu, team, and kitchen stations — and your whole operation is ready to go.
Place tables on a visual 2D canvas — choose shapes, set capacities, add walls, bar, and architectural details. Your dining room, exactly as it looks in real life.
Add menu categories and items with pricing, allergens, and course numbers. Create tasting menus with per-course wine pairings — ready before service begins.
The Admin creates a login for every team member — Host, Server, Sommelier, Chef, and more — and assigns each their role. Everyone accesses only what they need.
Set up your kitchen display stations — Grill, Sauté, Pastry, Garde Manger, Fish, and Bar. Chefs see food tickets only; the Sommelier sees Bar only. The Host manages the floor from the front.
Greet guests, assign a server, and place orders in seconds. The kitchen sees everything instantly on their display.
Fire each course at exactly the right moment. Split the bill however guests prefer and settle up.
The live dashboard gives managers and owners a real-time view of occupancy, revenue, delayed tables, and course pacing during service. After service, run financial reports to understand revenue trends, top-performing dishes, server performance, and period-over-period comparisons — then export to CSV for your accountant.
We are looking for a small number of fine dining restaurants to join our founding pilot. In return for your feedback, Tables HQ is completely free for the first 6 months — with direct access to the team throughout.
We'd love to show you how Tables HQ can work for your team. Fill in the form and we'll be in touch within one business day.